This Task System is everything you need to do, organized by what part of your life it serves. Capture here first, organize second. When in doubt, check before re-doing.

Handling Big Tasks

If a task is getting complicated — multi-week effort, needs its own notes or resources, has sub-tasks that need tracking — it's probably a Pursuit, not a task. Move it there.

If it genuinely belongs as a task, use the Task Relationships database to link tasks together:

• Parent task holds the hard deadline and "In Progress" status.
• Child tasks are milestones or chunks. Link them via a Parent/Child relationship entry.
• Time boxing via start/end on the child tasks, not the parent.

Relationships are managed through the Task Relationships database rather than direct fields on the task. Each relationship entry stores the type (Parent/Child, Blocker/Dependent, or Previous/Next), the primary task, and the secondary task. The Relationship Tasks formula on each task shows all relationships at a glance.

Task Page Buttons

Every task page includes three buttons at the top:

• Create Child Task — creates a new task and a Parent/Child relationship entry linking the new task as a child of this one. Use this for the milestones and chunks described above.
• Create Blockers — creates a new task and a Blocker/Dependent relationship entry. Use when something needs to happen before this task can move forward.
• Copy Task — duplicates this task as a new page. Useful for one-off tasks that follow the same shape as an existing one without being a formal recurring series.

Tasks with Odd Due Dates

Some tasks recur on a non-calendar trigger — mileage, consumption, or a condition, not a date. For these, a child task with an earlier calendar reminder works better than trying to force a date onto the parent.

Example: Oil changes — the parent task tracks the car and last service info. A child task ("Check mileage — oil change due soon?") gets a due date 3–4 weeks earlier as a prompt to check. When you check and it's time, close the child and set the actual service date on the parent.

Due Date Tips

• Date-only vs date+time: use date-only for things due by end of day; use date+time only when the specific hour matters (appointments, calls, time-sensitive pickups)
• Soft vs hard deadlines: a due date doesn't mean the task becomes urgent the moment it's set. Priority and Impact fields exist for that: a low-priority task with a near due date is still low priority
• Start and End Times — rarely needed for tasks you set manually. The one edge case worth noting: a task that can only be done during a specific window (e.g. "Call insurance company" — business hours only). Even then, a reminder or a note handles this better. Exception: recurring tasks without an Anchor Day get a bot-assigned date range covering the full period — this is automatic, you don't set it manually.